San Francisco Bay area video production and editing


Organizing Your Project Files

Organizing your project file, regardless of editing system, is crucial. Good habits in labeling and folder use will ensure that your workflow is smooth, efficient and fast. Knowing where your files are, both within your NLE and in your storage system, can really benefit you and your team.

I assume that if you are reading this right now, you are an editor, and so you would have the patience to do such a thing. If you are just trying to edit for the first time and you are looking for tips, this is something you must not ignore. Getting things in order now can prevent bad habits later. I can't emphasize enough how important it is to label your files into the right folders. When it comes to editing, I have my master template for any project.



This system allows me to really get organized and stay focused on the task at hand. By doing so, I can have a faster turnaround time for any project. Not only does it make the client happy, but also allows for more room on other projects. This is something I use for any new project. I modify it according to each project, but you have the basics here. This layout works for most of our work, but we have a slightly different setup (scene based) for large documentaries and features.

Having a folder for your sequence(s) and labeling it really helps, especially if you have a team of editors working on the same project. Labeling files can be very boring 80% of the time, all the time. It is one of the most crucial steps to do in post-production. This is the step that determines your whole workflow. Equally important is to have a clear system for storing assets. Never drag a file from your desktop into your sequence. That will haunt you later. Put everything you need into the right folders from the beginning.

If you'd like, you can download the master template I start with here (for Adobe Premiere CC): link.

Having the patience to organize really pays off throughout the majority of the project. I am a true believer of the 5 P’s. Proper Preparation Prevents Poor Performance. When labeling folders, think of it as creating the blueprints for a successful project. You'll eventually get into this habit. Not only does it help me with keeping files in order in my digital world but also, in the real world. Getting in the habit of keeping things organized around my desk and work space is key for me. Things just begin to flow really smoothly, and knowing where things are all the time comes in handy. 

Alan RicardezComment